On this page
The options
| Tool | Price | Fills from | Tracks each person | Good for |
|---|---|---|---|---|
| Cutvey | Solo $49 a month, or $29 billed yearly, with the whole job included | Your crew bookings and schedule | Sent, delivered, viewed, confirmed, on set | Client work |
| StudioBinder | Free, then $29 a month; advanced call sheets from Indie at $49 a month | Its stripboard | Yes, with analytics | Scripted and planned shoots |
| SetHero | See their site | Its drag-and-drop editor | Viewed and confirmed | Coordinators and ADs. Sends by text too |
| A spreadsheet | Free | You | No | One-off shoots |
Prices checked November 2026 on each seller's own pricing page. A price we could not read there is left out, so check their site. SetHero's prices load inside a widget we could not read.
If you only need a sheet for tomorrow, skip all of this and use the free call sheet maker. It takes no signup and prints a clean sheet.
What the software should save you
A call sheet takes twenty minutes to make and three days to keep right. Making it is the easy part. The cost is in what comes after:
- The crew member who says they never got it.
- The location change at 9 PM, sent to thirty people, half of whom it does not touch.
- The confirmation you chase by text at midnight.
- The grip who drove to last week's address.
- The new crew member nobody added.
Good software deals with those five. Filling in a nicer form is the smaller part.
How Cutvey's call sheet works
It fills itself. Booking someone puts them on the sheet, with their call time and role. A hold stays off the sheet until you book them, and nobody gets a sheet for a day they are only penciled for.
Each person has a state. You can see no email, not sent, sent, delivered, undeliverable, viewed, confirmed or on set, per person. When an email bounces at 8 PM, you find out at 8 PM.
A change reaches only who it touches. The system keeps a fingerprint of what one person is shown. Change a call time for the camera team and the camera team gets a new copy. Everyone else keeps their confirmed sheet and their night's sleep.
One tap to confirm. Crew open a link on their phone with no account, see their own call time first, and confirm. A changed sheet clears their confirmation, so a confirmation always refers to the current sheet.
The day is on it. Forecast from about 16 days out, sunrise and sunset, the location and parking, and the nearest hospital. These come from public sources and replace no official one, so check them for your location. If there is no forecast yet, the sheet says so and invents nothing.
It chases for you. Tick one box and anyone who has not confirmed gets one reminder from 5 PM the day before. The sheet's link ends a set number of days after the shoot, 14 by default, or never.
A 9 PM change, step by step
Here is a sample: a one-day brand shoot, nine people on the sheet, sent at 6 PM. At 9 PM the client moves the interview to a second room, so the sound mixer and the gaffer need to be in at 7:00 instead of 7:30.
| Time | With a spreadsheet | In Cutvey |
|---|---|---|
| 9:00 PM | Edit the sheet and export a new PDF | Change the two call times |
| 9:05 PM | Email all nine, or text the two and hope | Press send. Only the two whose sheet changed get it |
| 9:10 PM | Wait for replies | Their confirmation clears, so you can see who has not seen the new sheet |
| 10:30 PM | Text whoever has not answered | Their status shows whether it was delivered, viewed or confirmed |
| 6:45 AM | Count heads in the parking lot | People check in, and you see who has arrived |
The other seven keep the sheet they already confirmed. Nobody in the camera department gets a message about a room they will never stand in.
What each status means
| Status | What it means | What to do |
|---|---|---|
| No email | There is no address on file for them | Add one, or call |
| Not sent | They are on the sheet, and it has not gone to them | Press send |
| Sent | The email has left Cutvey | Give it a few minutes |
| Delivered | Their mail server accepted it | Wait for them to open it |
| Undeliverable | The address bounced | Fix the address and send again |
| Viewed | They opened their sheet | Nothing yet, unless they have not confirmed by evening |
| Confirmed | They confirmed the sheet as it stands now | Nothing |
| On set | They checked in on the day | Nothing |
What the crew member sees
Their own call time comes first, above the general call, so nobody scans a grid for their name. A Confirm receipt button sits beside it. Below are the location and parking, the forecast, sunrise and sunset, the day's schedule, the key contacts and the nearest hospital. Someone who works for several studios on Cutvey can keep every sheet in one list with a free crew account, and nobody needs one to open a sheet.
What a good call sheet carries
| Section | What goes in it | Often forgotten |
|---|---|---|
| Header | Production, date, day 2 of 3, general call | The day number |
| Location | Address, parking, load-in, the room | Where to park |
| Weather | Forecast, sunrise, sunset | Golden hour on an exterior |
| Schedule | Scenes or setups, in order, with times | Lunch |
| Crew and talent | Role, name, phone, own call time | The new person |
| Safety | Nearest hospital, nearest urgent care | The street address |
| Notes | Client on set, wardrobe, drone rules | Who to call if you are late |
Our guide covers each one: what is a call sheet. There is an Excel version too, the call sheet template.
Shoots longer than a day
On a multi-day job, tick Show the next shoot day on this sheet, so tonight's sheet tells people where tomorrow starts. Each day has its own schedule, and each line's time rolls forward from the one before it, so moving lunch moves everything after it. The sheet holds up to six key contacts, the cast's call times and files such as a map or a parking pass. To re-send the same sheet to everyone without asking for new confirmations, press Send again.
The night-before checklist
These hold whatever software you use.
- Read the sheet as the newest person on the crew would. Can they find the door?
- Type the address into your own phone's maps and see where the pin lands.
- Check the forecast against the call time, above all for an exterior at sunrise.
- Look up the nearest hospital yourself, and check that it has an emergency room.
- Find everyone without a confirmation by 8 PM, and call them.
- Put the date and time of this version on the sheet, so nobody works from an old copy.
When StudioBinder or SetHero is the better pick
StudioBinder if the call sheet grows out of a long stripboard, with sides, script revisions and color pages. It has more layout control and more templates than we do. Cutvey and StudioBinder.
SetHero if you are a coordinator or an AD who only makes call sheets, across many productions, and bills them to each job. Being one sharp tool is a real virtue.
Where Cutvey falls short
Sheets go by email, and there are no text messages today. SetHero sends by text. There are no sides and no custom layouts: the sheet has one design with your branding. The weather and sun times are a convenience, and they are not a safety service. Your crew will not have seen this sheet before, though the link needs no account.
What it costs a production
Call sheets rarely justify a subscription on their own. If you shoot one day a month, the free maker or a template is enough. What pays for the software is everything joined to the sheet: the crew's rates, their deal memos, their timecards and the cost on the job. Crew are free on Cutvey and never count as seats.
Frequently asked
Do crew need an account?
No. The link opens on any phone. A crew member who wants their gigs in one list gets a free crew account.
Does it work in other languages?
The sheet's words follow the reader's language, from 41.
Can a sheet come from a script?
Yes. Import Final Draft, Fountain or PDF, break it down, build a stripboard, and send a day to the schedule. Script breakdown.