On this page
The short answer
| Your situation | What we would do |
|---|---|
| Your accountant works in QuickBooks Online | Keep it, and connect Cutvey so invoices and payments arrive there by themselves |
| You run payroll for employees | Keep QuickBooks or a payroll service. Cutvey does not run payroll |
| You sell goods from stock | QuickBooks Plus tracks inventory. Cutvey tracks gear and has no inventory accounting |
| You work alone, file a Schedule C, and most of your money is card and bank lines | Cutvey Books in its simple mode may be all you need. Ask your accountant first |
| You want each job's budget, crew cost and margin next to the books | Cutvey, with or without QuickBooks behind it |
What each one costs
| QuickBooks Online plan | List price a month | Users the page lists |
|---|---|---|
| Simple Start | $38 | 1, plus 2 accountants |
| Essentials | $85 | 3 |
| Plus | $140 | 5 |
| Advanced | $340 | 25 |
List prices billed monthly, checked November 2026 on Intuit's pricing page, which also shows 50% off the first three months. For one-person businesses Intuit's page now shows Free, Lite at $20 a month and Simple Start. QuickBooks Self-Employed appears there only as a sign-in link.
Books comes with every Cutvey plan: Solo $49, Pro $99 and Studio $199 a month, or $29, $59 and $119 a month billed yearly. The QuickBooks connection is included on each of them, for a seat that can manage finances. So for a studio that keeps both, the real sum is its QuickBooks plan plus the Cutvey plan it was already buying to run the work.
How the connection works
Cutvey sends to QuickBooks Online. It reads nothing back except your lists of accounts and tax codes, which you match up once in setup.
- What goes: invoices, the payments on them, voids, refunds and write-offs, which arrive as credit memos.
- What stays: expenses and bills. Those are entered wherever your accountant wants them.
- When: every 15 minutes, or at once with Sync now. Nothing goes before the setup is saved, and a draft, or anything dated before the start day you pick, is never sent.
- When it cannot: a record whose totals or tax would not match to the cent waits as Not sent yet, with the reason, until you fix it.
Two limits to know before you lean on it. Money you take back inside Cutvey, such as a reversed refund, is not sent, so it gets fixed in QuickBooks by hand. And your QuickBooks company has to keep the same currency as your Cutvey workspace. The setup steps.
What Cutvey Books is on its own
Books has two modes, and every workspace starts in the simple one. Simple mode is shaped like QuickBooks Self-Employed: bank and card lines from a CSV, OFX or QFX file or a US bank feed, rules, categories, splits, receipts, a mileage log, and quarterly estimates with a Schedule C summary for a sole proprietor.
Double-entry is a switch an owner or admin turns on. Then you get a chart of accounts and a journal, bills, an asset register with depreciation, loans, reconciliation, a month-end close, budgets, recurring entries, crew floats and about 25 reports, plus a pack of files for your accountant. The accountant can have a seat of their own that sees Books, Reports, Activity and each project's Money.
The point of keeping the books in Cutvey is that the work is already there. An invoice your client paid through Cutvey is already in them, and a crew booking is already a cost on its job before anyone types a thing.
Side by side
| Job | QuickBooks Online | Cutvey |
|---|---|---|
| Bank and card lines, rules, receipts | Yes | Yes, with US bank feeds through Stripe |
| Double-entry, reconciliation, a month-end close | Yes | Yes, once switched on |
| Bills | Yes, with ACH bill pay | Recorded. You pay them from your bank |
| Payroll | Sold by Intuit | No |
| Inventory | On Plus | No |
| Classes and locations | On Plus | Projects and clients are the dimensions |
| 1099s | E-filing on Advanced | Totals for your accountant. Cutvey files nothing |
| Profit by project | On Plus | Budget, actual, committed and margin on every job |
| Proposals, crew, call sheets, client review | Estimates customers can accept online. No crew, call sheets or review | Yes |
| Accountants who already know it | A great many | Few so far |
QuickBooks features read from Intuit's pricing pages, November 2026. Their site is the source of truth.
When your accountant will still want QuickBooks
Most accountants have a way of working, and a lot of them work in QuickBooks Online. They know where everything is, they see all their clients in one place, and their review routine assumes it. If yours asks for QuickBooks, that is a good reason to keep it, and Cutvey's connection exists for exactly that case.
They will also want it if you run payroll through Intuit, pay bills from it, sell goods from inventory, file 1099s from it, or keep more than one company. Cutvey does none of those things.
Cutvey Books on its own fits when the business is one person or a small studio, the accountant is happy to work from Cutvey's reports and accountant pack or from an accountant seat, and nothing in the paragraph above applies. Ask before you cancel anything.
Where Cutvey falls short
There is no payroll, no bill pay, no inventory accounting and no 1099 filing, and a workspace keeps one currency. Bank feeds are for US business accounts with books in US dollars. The reports are worksheets for you and your accountant: they are unaudited and follow no accounting standard. The QuickBooks connection runs one way, and expenses and bills do not travel. Fewer bookkeepers know it than know QuickBooks, so ask yours before you switch.
Frequently asked
Can I use Cutvey and QuickBooks Online together?
Yes, and many studios will. Cutvey runs the job and sends each invoice, payment, void, refund and write-off to QuickBooks Online, one way. Your accountant keeps working in QuickBooks.
Does Cutvey read my QuickBooks data?
Only your lists of accounts and tax codes, so you can match them during setup. It does not bring your QuickBooks transactions into Cutvey.
Does the QuickBooks connection cost extra?
No. It is on every paid Cutvey plan and every trial, for a seat that can manage finances.
Does it work with QuickBooks Desktop?
No. The connection is to QuickBooks Online.
More on this: Cutvey Books and Xero, Cutvey and MileIQ, run the business.